Prepare your proposal
Your proposal must include:
- Title, Organization Name, Contacts
- Objectives, Output, Activities, Funding Breakdown, Matching
Contribution
- Intervention areas, Target Groups, Indicators, Sustainibility,
Location, Durations
- Implementation and Monitoring and Evaluation capacity
For complete details refer to our Proposal submission form (+ summary)
Your application must include the following supporting documents:
- License
- Audit reports
- Letter of recommendation from Zonal HIV/AIDS Prevention
and Control Secretariat
- Certificate (for VCT project only)
Submit your application
Submit your proposal and supporting documents to
Addis Ababa HIV/AIDS Prevention and Control Office
P.O. Box 57101
Addis Ababa, Ethiopia
E-mail: info@aahapco.org / aahiv@telecom.net.et
What next?
1) The secretariat will verify that your proposal satisfies all basic requirements and confirm by phone or mail within 3 days after receiving the proposal that
Your proposal is complete and pending for review OR
Any amendment needed
2) The secretariat might choose to perform a capacity assessment as necessary in order to reject or submit application to the review board. This activity will take 1 to 2 weeks
3) The Review Board meets on a weekly basis. All applications will be approved, rejected or recommended for further revision within 7 days of submission to the review board.
4) The Secretariat will make final approval and notify the applicant on the decisions within three days after receiving the decisions of the review board
All proposals that need revision or being rejected will receive written feedback and comments from the review board.
If the proposal is rejected, the applicant may appeal to the Regional Advisory Board, whose decision will be final.
You could start receive funding as soon as 4 weeks after submission of your complete proposal.
Receiving Fund for your Projects
After the proposal is approved, a financial contract will be prepared and sent to the applicant within 2 days. The Secretariat will inform the Financial Officer in writing the amount to be funded attaching a copy of the project proposal. Except for special circumstances, the initial disbursement will not exceed 25% of the total amount and further replenishments will be made upon submission of statement of expenditure.
Reporting Requirement
An interim report and statement of expenditure will be expected per quarter or on a timeframe determined by the nature of the grant.
A final report or product outlining how the grant was spent with a statement of expenditure (and original receipts) should be sent within 30 days of the completion of the project.
In the event that project duration is longer than 3 months, interim narrative and financial reports should be submitted at the halfway point or after 3 months, whichever is soonest.
Small Grant for Community Initiatives
Applicants requesting a 8500 or 25000 Birr or less from EMSAP and Global Fund respectively should consult their Woreda Secretariat for specific procedure. The proposal will be approved, rejected or recommended for further revision within 7 days by the Woreda HIV/AIDS management committee.
